Varsity Summer Trip Ltd (16361809) – Terms and Conditions
By booking a place on the Varsity Summer Trip ("Trip"), you agree to the following Terms and Conditions. Please read them carefully before proceeding with your booking.
1. Booking and Payment
Booking:
To secure your place on the Varsity Summer Trip, you must complete the booking process, including payment of the required deposit.
Deposit:
A non-refundable deposit is required to confirm your booking. The deposit is due at the time of booking and forms part of the total trip cost.
Full Payment:
The remaining balance must be paid by the deadline specified in your booking confirmation email. Failure to make full payment by this date may result in the cancellation of your booking, and your deposit will not be refunded.
2. Cancellation and Refunds
Cancellation by Participant:
If you cancel your booking 90 days or more before the trip start date (July 5, 2024), your deposit will not be refunded.
If you cancel less than 90 days before the trip start date, no refunds will be issued, and the full trip cost remains payable.
Cancellation by Varsity Summer Trip Ltd:
If Varsity Summer Trip Ltd cancels the trip for reasons other than force majeure, you will receive a full refund, including your deposit.
If the trip is cancelled due to force majeure (e.g., natural disasters, political instability, pandemics, or other events beyond our control), no refunds will be issued.
3. Ticket Transfers
If you can no longer attend, you may transfer your ticket to another eligible person (Oxford or Cambridge student or alumnus) under the following conditions:
You must notify us at least 60 days before the trip start date.
Transfer requests must be made in writing and include the full details of the new participant.
Transfers made with less than 60 days' notice may be subject to an administrative transfer fee.
4. Changes to the Trip
Itinerary Changes:
We reserve the right to modify the trip itinerary and activities due to operational needs, weather conditions, or other unforeseen circumstances.
Substitutions:
If an activity or event is cancelled, we will attempt to provide a suitable alternative, but no refunds or compensation will be given for itinerary changes.
5. Liability
Personal Responsibility:
By participating in the trip, you accept full responsibility for your actions and behaviour. Varsity Summer Trip Ltd is not liable for any injury, loss, or damage that occurs unless directly caused by our negligence.
Travel Insurance:
We strongly recommend purchasing comprehensive travel insurance to cover unforeseen circumstances such as trip cancellations, medical emergencies, lost luggage, or travel delays.
6. Behaviour and Conduct
Respectful Behaviour:
Participants are expected to behave respectfully toward fellow attendees, staff, and the local community in Malta. Disruptive or inappropriate behaviour may result in removal from the trip without a refund.
Alcohol and Drugs:
Participants must comply with local laws regarding alcohol and drug use.
The legal drinking age in Malta is 17. Any illegal activity will be reported to local authorities.
7. Personal Data and Privacy
By booking, you consent to the collection and use of your personal data as outlined in our Privacy Policy. Your information will be used to manage bookings, provide trip updates, and send marketing communications if you opt in.
8. Force Majeure
Varsity Summer Trip Ltd is not liable for cancellations, delays, or modifications caused by events beyond our control, including but not limited to:
Natural disasters
Political instability
Strikes or industrial action
Pandemics or government restrictions
If the trip is cancelled due to a force majeure event, no refunds will be issued.
9. Governing Law and Disputes
These Terms and Conditions are governed by the laws of England and Wales. Any disputes arising from these terms shall be resolved in the courts of England and Wales.
10. Contact Information
For any questions regarding your booking or these Terms and Conditions, please contact us at:
By completing your booking, you acknowledge and agree to these Terms and Conditions.