Privacy Policy

Varsity Summer Trip ("we," "our," "us") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and book a trip with us.

By using our services or accessing our website, you agree to the terms outlined in this policy.

1. Information We Collect

Personal Information
When you book a trip or interact with our website, we may collect the following:

• Name, email address, phone number, and date of birth.
• University affiliation (Oxford or Cambridge).
• Payment information, such as credit/debit card details.

Non-Personal Information
We also collect non-identifiable data, including:

• Browser type and version.
• IP address.
• Pages visited and time spent on the website.

Sensitive Information
In limited cases, we may collect health-related data (e.g., dietary restrictions or accessibility needs) to provide a better experience during the trip.

2. How We Use Your Information

We use the data collected to:

1. Process bookings and payments for your trip.
2. Communicate important trip updates and promotional offers.
3. Improve our website functionality and user experience.
4. Ensure safety and compliance with trip requirements (e.g., health accommodations).

3. How We Protect Your Data

We take appropriate technical and organizational measures to ensure your data is secure, including:

• Encrypted connections (SSL) for online transactions.
• Limited access to personal information by authorized staff only.
• Secure storage and disposal of sensitive data.

4. Sharing Your Information

We only share your information in the following situations:

• With trusted third parties: For processing payments, arranging accommodations, or providing transport.
• Legal compliance: If required by law or to respond to legal claims.
• With your consent: For additional services or promotions.

We do not sell your personal information to third parties.

5. Cookies and Tracking

Our website uses cookies to enhance your browsing experience. Cookies help us:

• Remember your preferences (e.g., language settings).
• Analyze website performance and visitor behavior.

You can disable cookies through your browser settings, though this may affect website functionality.

6. Your Rights

Under applicable data protection laws, you have the right to:

• Access, update, or delete your personal information.
• Restrict or object to certain types of data processing.
• Withdraw consent for marketing communications.

To exercise these rights, contact us.

7. Retention of Data

We retain personal data only as long as necessary to fulfill the purposes outlined in this policy, or as required by law.

8. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these external sites.

9. Updates to This Policy

We may update this Privacy Policy periodically. Changes will be communicated through the website with an updated "Effective Date."